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Getting the Most out of ChemAlert

So, you’ve invested the time to set up your Stock Holdings and your users now have access to the Safety Data Sheets they need. But ChemAlert has so much more potential, so how do you take it to the next level and realise its full power?

Following are the main components of a good chemical management program. ChemAlert can help you with all of these and much more.

Compliance Topics

SDS Management
Control Risk
Monitor Hazardous Chemicals
Reduce Cost
Worker Health Checks
Streamline Processes

Managing Your Safety Data Sheets

Whilst ChemAlert has a team of scientists and administrators constantly updating and reviewing Safety Data Sheets, the legal onus is always on the PCBU to ensure the most accurate SDS and pertinent information is available to employees. Review your out-of-date SDSs by using the Stock Register filter.

Manufacturers, Suppliers and Importers are legally obligated to provide a Safety Data Sheet (SDS) to a person at the workplace where the hazardous chemical is supplied. Updates to SDSs can be sent to RMT via email, the request module or the “SDS Upload” functionality found in Product Details, from there a scientist will review the update and load the SDS to the main repository.

Foreign SDSs must be modified by the supplier or importer to comply with Australian regulations. Check your register for foreign SDSs using one of the pre-defined queries in the Analytics Module. If you do have foreign SDSs, make sure you contact your supplier for an Australian-compliant version or if you are importing, contact RMT so an Australian compliant SDS can be written using our SDS Authoring Service.

You can utilise the Batch Reports module if you want hard copy documents. ChemAlert can bulk generate SDSs, ChemAlert Reports, Labels and completed Risk Assessment Reports. Maintaining these is easy by choosing “Products Newer Than” in the Batch Reporting Properties next time you load the products.

We author SDSs for hundreds of chemical manufacturers and suppliers.

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Making Sense of Safety Data Sheets

Product Alerts

The ChemAlert scientific team validate every single SDS to ensure the information presented is accurate and consistent. Users are advised of any noteworthy issues on the SDS via Product Alerts.

Use the Stock Register filter to check for product with Alerts, and then print a Stock Register Search Results to CSV to review.

Monitor Hazardous Chemicals

Identify the Hazardous Substances and Dangerous Goods (Hazardous Chemicals) being used within your organisation using Stock Register filters or the Stock Reports module which can create printable reports with a few simple steps.

Via the Stock Reports module, ChemAlert can check for Storage Incompatibilities to help you determine where segregation is required, monitor placarding and manifesting quantities and help you assess Major Hazard Facility thresholds.

Not only is the reduction of potential cancer causing agents around your organisation good practice, WHS legislation introduces a list of over 40 Prohibited and Restricted Carcinogens and Restricted Hazardous Chemicals. Use your ChemAlert system to check whether you have any products that contain these and what the restrictions or conditions of use are.

Your system doesn’t stop there! Use the filters in your stock register to review and report on products that are classified Carcinogens, Mutagens and Reproductive Toxins.

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Don’t Forget to Backup Regularly

Your data, no doubt, represents countless hours of work by all users of the ChemAlert system within your workplace. So it would be a disaster to lose it due to an IT incident. We recommend backing up regularly via the Admin module. Go to Data Care and save the output to your network or computer. Periodically ask your IT team to confirm that the ChemAlert application and database are being backed up nightly for disaster recovery purposes.

Worker Health Checks

All Hazardous Chemicals threaten the health of your workers. WHS legislation lays out a duty to monitor the health of employees who are at significant risk of exposure to 16 different Hazardous Chemicals, many of which are commonly found in the workplace.

ChemAlert can analyse individual ingredients in products and report back on which of those contain these Hazardous Chemicals and inform you of the types of Health Monitoring that should be undertaken.

If you want to take employee health one step further, you can use the Biological Exposure Indice report to review other products that have exposure limits that should be considered when monitoring employee health.

The ChemAlert PPE Listing can help you identify what PPE may be required to protect your workers, based on the products you have registered in your ChemAlert system. Check workers have the right PPE in good working order, but remember that other risk reduction controls are more effective!

Worker Health Checks
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ChemAlert Risk Assessment Module

Control Risk

Search by Use across the global database looking for safer (less hazardous, less dangerous) alternatives for your hazardous chemicals.

Prioritise your Risk Assessments using the ChemAlert Colour Rating system and use the Risk Assessment module which provides a step by step task based assessment process for analysing risks and recording controls.

If you have your own Risk Assessment process, link or attach the files to the products in ChemAlert so you have a one stop shop for chemical safety.

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Reduce Cost

Each chemical stored onsite has a cost to your organisation that goes well beyond the initial purchase price.  The cost increases substantially for Hazardous Chemicals and Dangerous Goods due to the legal management requirements.

Run the Obsolete Products Stock Register filter and evaluate this list for depletion or disposal. If a product has been re-established for sale, don’t forget to request an updated SDS from your supplier and send it through to RMT for updating in the system.

There’s no point wasting time performing Risk Assessments for products no longer onsite, so don’t forget to remove obsolete products your register once depleted or disposed of.

Look for similar use products and consolidate where possible, using the increased buying power as leverage for a better deal.

Reduce the cost of your regulatory burden by using ChemAlert to manage your hazardous chemicals.

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Worker Health Checks

Streamline Processes

Make ChemAlert the one stop shop for all your chemical safety documents so your employees know where to access the right information quickly and easily. Adding Reference Files and URLs to store documents such as Safe Work Procedures, JSAs and Technical Data Sheets, along with the Safety Data Sheet and your completed Risk Assessments increases the likelihood of users referring to the documents.

Remind workers that flammable or corrosive liquids should be stored in approved cabinets. Site Rules can be used to restrict or prohibit quantities of corrosives, flammables and much more. Preventing initial storage is much more efficient than relocating or removing it later.

Configure the Chemical Request module to create a standardised process to ensure every product is adequately assessed for safety, suitability and use prior to arrival to your site. By doing this you can reduce the risk of unknown hazardous chemicals appearing on site.

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Need a Hand?

Our qualified chemical safety experts can perform safety inspections and help configure your data to get the most out of ChemAlert. To find out more, ask a question below or call the toll-free number.